Abstract Acceptances - How to Prepare

2026 Abstract Awards – Oral & Poster Presentations

The International Federation of Clinical Neurophysiology (IFCN) is pleased to recognize outstanding scientific contributions at ICCN 2026 in Cartagena through this year’s Abstract Awards, honoring excellence in both Poster and Oral presentations. A total of six winners, three in each category, will receive monetary awards in recognition of their achievement, clarity of communication, and scientific impact.

Award Structure
    Oral Presentation Awards
        1st Place: $500
        2nd Place: $300
        3rd Place: $250

    Poster Presentation Awards
        1st Place: $500
        2nd Place: $300
        3rd Place: $250

Abstracts will be reviewed using a balanced, multi‑factor assessment emphasizing scientific rigor and clarity including
    Scientific Merit — originality, innovation, and contribution to the field.
    Methodological Quality — soundness of study design, data analysis, and interpretation.
    Impact and Relevance — significance for clinical practice, scientific advancement, or future research directions.
    Clarity of Presentation — organization, visual quality, and effectiveness of communication.
    Engagement and Discussion — ability to address questions and demonstrate command of the topic (for oral presentations).

Awards will be announced and presented at the closing ceremony on Saturday, September 12 in Cartagena.

Reminders for presenters:
* Invited presenter must register and pay to attend ICCN as a Delegate/Student (if eligible)
 

Abstract Acceptance 

  • NEW: Check your email for a message from ICCN on August 12th with important Know Before You Go reminders
  • August - Oral and Poster schedules have been assigned. Please go to https://iccn.ifcn.info/programme/programme-schedule and select Schedule-ICCN 2026, then select Presentations from the top tool bar. Search your name for your session information. 

  • Download Schedule

    If you need assistance, please contact Kathy Uy, IFCN Senior Meetings Manager.

Abstract Acceptance Expectations

* Presenter agrees to accept the time and date of their assigned abstract session.

* Presenter must register and pay to attend ICCN by June 8
At least one author or co-author of each poster presentation is expected to register to attend ICCN26 no later than June 8, 2026.  To ensure the lowest rate, authors are encouraged to register as soon as possible after accepting their invitation.

By submitting an abstract to ICCN26, abstract authors agree that at least one author will attend the meeting and will be available to present on the date and at the time assigned by the Scientific Committee. Once poster and/or oral presentations have been scheduled, the complexity of the program planning process prevents any changes in the type of session, time, or location of the presentation. There are no exceptions.

Oral Presenter - How to Prepare

Invited Oral presenters should register for the Congress by June 8, 2026. The Oral presentation schedule will be released by on or near July 15. 

Oral presentations will be scheduled on Sept, 10, 11 or 12th. Once session assignments are scheduled, they cannot be changed. 

*Oral presentations are scheduled for 10 minutes. Speakers are encouraged to prepare a 6–8 minute presentation (approximately 25 slides or fewer) in English and reserve one to two minutes for questions. Speakers are respectfully asked to stay within their allotted time; session moderators will conclude any presentation that exceeds the limit.

Oral presenters are asked to bring their presentation on a flash drive in 16:9 format, prepared in PowerPoint or Keynote. A link to upload your presentation in advance of the Congress will be provided in August or presenters are welcome to upload the day prior to their scheduled talk onsite.

*  Speaker Powerpoint Template When using this template, each new slide will be in a predetermined format/style that maximizes readability and usefulness during presentations. Use of the template is recommended; not required.
* Please bring any embedded files as separate, individual files along with your presentation.
* Wi‑Fi will not be available for speakers to access online content during their Congress presentation.

Sample slide:
   

CONFIRMING SLIDE RECEIPT
*While onsite, presenters are strongly encouraged to visit the Speaker Ready Room by 5:00 p.m. the day BEFORE their scheduled session to review their slides, make any edits, and confirm formatting.
* Please note: Technicians in the session rooms cannot accept late or updated slides immediately prior to the speaker's presentation. All presentations must be submitted through the Speaker Ready Room in advance.

Poster Presenter - How to Prepare

Invited Poster presenters should register for the Congress by June 8, 2026. The Poster presentation schedule will be released by July 15. 

* Poster presenters must provide a printed poster (in English).
* Posters must be printed A0 standard size - Portrait orientation (33.11 inches × 46.81 inches or 84.1 cm × 118.9 cm).
* Posters should be printed on paper (ideally not plastic or another material).

Posters are required to be displayed during posted hours on both days of the Congress:
 * Thursday, September 10  9:00am-4:00pm
 * Friday, September 11  9:00am-4:00pm

Poster Presentation
Authors are expected to stand by and present their poster during their assigned 90-minute Poster Session which will take place on either:
  * Thursday, September 10  12:00pm-1:30pm
  * Friday, September 11  12:00pm-1:30pm

For your poster presentation, we suggest preparing basic information in English for general participants. If an expert needs more detailed discussion, presenter may inquire at the ICCN Registration desk onsite for a local society member to help provide a translator.

Onsite Poster Printing - Optional Service

Printing your poster onsite at the congress offers a smooth, stress‑free experience for presenters. Instead of traveling with large materials or worrying about damage in transit, attendees can simply upload their files in advance and pick up a professionally printed poster upon arrival. It’s fast, convenient, and ensures your work looks polished and conference‑ready from the moment you check in. Printing your poster onsite is optional and offered as a convenience.

ICCN is pleased to partner with Escala Productions in Cartagena who will provide onsite poster printing to abstract presenters.  Posters will be printed in Standard AO conference poster size. Poster printing fee includes printing, shipping, and delivery directly to the convention center. When ordering in advance, the printer does not accept credit cards; payment must be by bank transfer. Presenter will pick up poster at or near the ICCN Registration desk.

Poster Printing :   $19.00 USD 
    (Adhesive vinyl applied directly to the panel)

If you would like to take advantage of this convenient service, please contact María Piedrahita,  Directora Comercial at eventos@escalaproducciones.com.co or Mobile +57 3008960879   www.escalaproducciones.com.co   Mention you are with ICCN 2026.

Important Dates & Submission for onsite poster printing

 Submission deadline: Friday, August 28           
Email your poster file to: eventos@escalaproducciones.com.co (PDF format) or send via WeTransfer
     Send payment receipt or proof of bank transfer by email or WhatsApp

1. Prepare Your Poster File
 Before uploading, please make sure your file meets these guidelines:
    Save your poster as a PDF (preferred for consistent formatting)
    Use high‑resolution images (300 dpi recommended)
    Set the correct poster dimensions (Standard 
    Embed all fonts to avoid formatting changes

2. Confirm Requirements 
To ensure the best print quality, please prepare your file as follows:
    Embed all fonts and images
    Use CMYK color format
    Accepted formats: PDF (preferred) or .AI
    Include 2 cm margins on all sides

3. Review the Proof
After receiving your file, Escala Productions will send you a JPG preview for approval. Printing begins only after you confirm that everything is correct.
Carefully check: Text clarity, image quality, colors, alignment and spacing.

Poster printing is the sole responsibility of each author. ICCN does not manage, handle, store, or print posters on behalf of presenters, and cannot assume responsibility for lost, damaged, or improperly prepared materials. Presenters should ensure their posters are printed, transported, and ready for display upon arrival.

Because abstracts will be published in the Clinical Neurophysiology journal, they must be printed in English. For your poster presentation, we suggest preparing basic information in English for general participants. If an expert needs more detailed discussion, we can ask the local society to help provide a translator.

Abstract Topics: (See graphic of topics below)

Abstract Publication

Accepted abstracts will be published in a supplementary issue of the “Clinical Neurophysiology journal" (CLINPH). Because abstracts will be published, they must be printed in English. 

Reminders:
●    Only abstracts of presenting authors who have completed their registration by the deadline of Early-Bird Registration will be scheduled for presentation and included for publication.
●    The Scientific Committee reserves the right to edit submitted abstracts for grammar and spelling.
●    Disclosure of Conflicts of Interest: Work submitted for presentation must include an acknowledgment of funding sources of commercial nature and/or consulting or holding of significant equity in a company that could be affected by the results of the study.
●    Abstracts must be original and must not have been published or presented at any other meeting prior to ICCN 2026

How do I withdraw my abstract?

Withdrawing an invitation: If an author or co‑author is unable to attend the meeting and present in person, the abstract and poster must be withdrawn no later than July 31st for oral presentations and August 7 for poster presentations. Please note that failing to inform the ICCN Secretariat that you will not be presenting may negatively affect the acceptance of your future submissions.

Whom do I contact with additional questions?

Please email any questions to Kathy Uy, ICCN Senior Meetings Manager at info@ifcn.info.

See You in Cartagena!